Time & Labor

Time & Labor

An Easy-to-Use Solution That Grows With Your Company

Simple to configure, easy to use, and highly affordable. Features include clear and concise views of employee time and attendance across the entire company, configurable access rights to control system usage, employee and manager self-service, and the ability to manage job costing, pay rates and categories. Available in Standard and Platinum service levels, our cloud-based Time & Labor Management (TLM) application is designed to meet the needs of companies of any size.

Highlights

Employee Time Management

User-defined Employee Types (salaried, hourly, contractor, etc.) allow you to define appropriate pay rules and work locations for employees across multiple time zones.

Pay Rules Engine

Versatile Pay Rules Engine makes determining pay associated with regular and overtime hours a breeze. Supports multiple scenarios.

Time & Labour

Job Costing tracks work, time, and expenses against three pre-defined cost centers, each allowing a virtually unlimited list of positions, departments, locations, and tasks.

Flexible Management

Flexible Accruals Management incorporates company requirements such as eligibility, tenure, and hours worked. Synchronizes with external payroll or HR systems if desired.

easy-review

Manager Review / Edit Capabilities are available on a companywide or individual level. The audit trail feature tracks and reports virtually any changes that occur.

Powerful Rate Tracking

Powerful Rate Tracking on a global or personal level includes multipliers to assess the impact of change before running payroll.

According to a survey by America Online and Salary.com:

  • More than 25% of employees' time at work is wasted on activities not related to the employer
  • Total salary dollars wasted per employee are $5,720 annually

Multiple Data Collection Options

AcroTime supports multiple data collection options to meet the needs of a wide variety of work environments and business requirements. Choose from a “virtual clock” accessed through a web browser, badge terminals, biometric devices, a smartphone app or even a telephony option that allows employees to clock in using any telephone — even land-lines. Data can be collected in real time or in a “store and forward” (polled) manner, depending on the type of data collection device and the location's connectivity.

The Right Employee in the Right Place at the Right Time

No matter what your type of business, workforce scheduling can be time-consuming, error-prone and downright frustrating. You need to match employee availability, skills and preferences with fluctuating business demands to maximize productivity and profits. But trying to schedule a diverse workforce using spreadsheets or semi-automated systems too often results in overstaffed shifts, shorthanded rushes, and less-than-optimal performance.

Our Time & Labor Management (TLM) module includes scheduling features to make the job easier. For those with more complex employee scheduling needs, we offer an optional add-on Scheduler module to help you create sophisticated schedules that accurately align staffing requirements with budget and demand.

With our Scheduler module, you can perform scheduling tasks with remarkable speed and ease, thanks to our easy, intuitive interface. Drag and drop to assign shifts. Split or swap shifts with a single click. Select multiple shifts to edit side by side. The system lets you know when scheduling actions violate established rules, so you can make adjustments and stay in compliance.

We can't promise to make scheduling fun, but with AcroTime you will save time, suffer fewer headaches, and produce effective employee work schedules more easily than you ever thought possible.

Feature Highlights

Standard

Platinum

Functionality: limited = Limited   yes = Full

Employee/Manager Self-Service limited yes Allow users to manage various aspects of their accounts such as timesheets, employee demographics and more
Permanent Detailed Audit Trail yes yes Ongoing changes are tracked for greater accountability
Timesheet Approval Workflow   yes Up to five approval levels with as many approvers on each level as needed
Company Dashboard limited yes Role-based views provide insight into key workforce data with the ability to respond
Time Off Request Tool   yes Automate processes associated with employees’ time off
Import / Export Utility yes yes Wide range of third-party data integrations supported
Job Costing limited yes Track time across multiple locations, departments, projects, and tasks
Accruals   yes Accurately track and manage multiple types of accruals while adhering to company policies
IP Address / Punch Restriction limited yes Set up approved punch-in centers and times
Multiple Pay Periods   yes Conduct weekly, biweekly, and/or monthly periods
Autopopulated Company Holidays yes yes Convenient, “set it once and forget about it” functionality
Application and User Permissions limited yes Flexible security settings to control access to information
Flexible Pay Rules and Rates limited yes Rules-based system covers a majority of scenarios
Pay Categories limited yes Set up multiple categories according to your needs
Itemized Expense Tracking limited yes Track and manage business expenses for each employee
Multiple Time Zones limited yes Support employees across different time zones
Mass Edit Capabilities limited yes Make updates to multiple users' accounts at once
Points Tracking System   yes Identify positive and/or negative attendance trends
Backup Managers   yes Assign temporary managers to supervise attendance
Notifications Module   yes Configure custom email notifications to be sent in response to different events (alerts, reminders, etc.)
Exception Tracking   yes Color-coded report tracks lateness and other infractions
Mobile App Compatibility   yes For employees and managers; iPhone and Android versions

Reports

Standard

Platinum

Functionality: limited = Limited   yes = Full

Variety of Reports 15 50+ Configure custom report views using advanced filtering; export options include CSV, Excel, PDF, HTML, and XML
Daily Email Summary yes yes Email of the current or previous day's attendance report
Custom Analytics limited yes Easily add extra columns for custom calculations
Save Report Settings limited yes Save and share popular report settings across the team
Customizable look and feel yes yes Set up company-specific logo, colors, and report headings
Specialized Reports limited yes Interactive views of different data within the system

Hardware

Standard

Platinum

Functionality: limited = Limited   yes = Full

Ethernet-Based Clocks yes yes Real-time punch collection devices
Modem-Based Clocks yes yes Set update frequencies
Mag stripe, Proximity, and Bar Code Cards yes yes Accommodate a variety of workplace environments
Biometric Scanners yes yes For added security that also prevents buddy punching
Access control limited limited Restrict and monitor access to specific areas
Remote Management limited limited Configure and manage devices while traveling

Marketplace Add-Ons*

Standard

Platinum

Functionality: limited = Limited   yes = Full

Communication API limited yes Seamless communication with third-party systems
RSA Login Authentication yes yes Provide added security with two-factor authentication
Premium Dashboard   yes Powerful and dynamic views into key workforce performance trends across the entire organization
Emailing of Reports   yes Automatically schedule emails of preconfigured reports to be sent to the team members on the go
Document Storage   yes Centralized location for employee-related data (receipts, company handbooks, and more)

* Note: Marketplace features are optional power tools for existing clients; available at an additional fee.

Download PDF version of this chart

Build

TLM Scheduling

Scheduler

Define shifts and schedules included included
Manual schedule planning & editing included included
Schedule pattern templates included included
Budget and workload definition   included
Demand-based scheduling (workload defined by volume drivers; align labor to demand)   included
Automatic schedule generation included included

Fill

TLM Scheduling

Scheduler

Schedule groups or individuals included included
Drag and drop fill   included
Employee preferences included included
Open shift visibility   included
Schedule to skill and proficiency   included
Color-coded availability   included

Manage

TLM Scheduling

Scheduler

Schedule rule definition and constraints   included
Schedule change alerts and notifications   included
Employee self-service: request time off included included
Employee self-service: shift swap   Pending
Employee self-service: request open shift / cover shift; change availability   Pending
Skills and certification tracking   included
Staff management drag and drop shift transfer   included
Call list   Pending

Measure

TLM Scheduling

Scheduler

Reporting included included
Coverage graph and metrics   included
Detailed audit trials included included
Planned to actual schedule metrics   included

Download PDF version of this chart